Barkham Village Residents Association

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1.            Name of the Association

The name of the Association shall be The Barkham Village Residents Association.

2.            Objects and Aims

2.1.         The object of The Association shall be to preserve and enhance the character of the Parish of Barkham as a community.

2.2.         The aims shall be:

a)     to conserve the physical character and rural environment
b)     to provide an independent voice for the community
c)      to encourage involvement in Parish activities
d)      to promote the use of amenities within the Parish
e)      to foster communication between members of the community.

3.            Membership

Membership shall be open to all persons who share the objects and aims of the Association.

4.            Committee and Officers

4.1.         The affairs of the Association shall be managed by the General Committee of the Association.

4.2.         The General Committee shall consist of a minimum of six members and shall include the following officers:

Chairman;
Secretary;
Treasurer;
Newsletter Editor;
Membership Secretary;
Social Committee Chairman
Development Watch Coordinator.
Website & IT Manager

Members of the Association may offer themselves for election for any of the officers’ posts at an AGM.   Applications should reach the Chairman 21 days before the date of an AGM.  

Before any General Meetings are regarded as valid, the minimum number of people to form a quorum will be:

The Chairman (or a Deputy Chairman nominated by the Chairman):
The Secretary (or a nominated deputy);
Plus three other members.

4.3.         The General Committee may appoint sub-committees for such purposes as it deems appropriate.

4.4.         An Honorary Auditor will be appointed by the General Committee for the purpose of auditing the accounts.

4.5.         The General Committee may co-opt members onto the General Committee or sub-committees.

4.6.         The General Committee will have powers to appoint ex-officio members as necessary.

5.            Finances

5.1.         The annual subscription for each calendar year shall be determined by the Committee and approved by the membership at the Annual General Meeting by a simple majority vote.

5.2.         Individuals within the same household shall have the privilege of membership.

5.3.         The Treasurer shall keep proper books of account relating to the finances of the Association.

5.4.         The Honorary Auditor shall audit the accounts for presentation to the Annual General Meeting by the Treasurer.

5.5.         In the event of the dissolution of the Barkham Village Residents Association the net assets of the Association remaining at the date of dissolution of the Association shall be given to the Barkham Parish Council to be used to the benefit of the Parish.

6.            General Meetings

6.1.         A General Meeting of the Association shall be summoned by the General Committee.  Such notice to be given to members at least 21 days prior to the meeting.

6.2.         An Annual General Meeting shall be held during October or November of each year.

6.3.         At any General Meeting of the Association every adult member of the Association shall be entitled to be present and entitled to vote upon every question asked.  The Chairman shall have a second or casting vote in cases of equality of voting.

6.4.         Extra Ordinary General Meetings may be called by a minimum of 25 members of the Association.  Details of such meetings are to be circulated to all members 21 days in advance of such a meeting.

7.            Alteration of Rules

These rules may be revoked, added to, or altered by a majority of members comprising two-thirds of members present at any General Meeting of the Association.  Each adult member shall be entitled to one vote.  Details of proposals to alter rules to be given to each member 21 days in advance of such a meeting.

Version 3.0
Adopted 6th May 2020
Signed by Chairman, Alan Dixon

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